Coordinator, Project (Property Management)

Job posting closes: September 10th, 2024 at 05:00pm Yukon Standard Time

At our core, the City of Whitehorse is committed to cultivating an inclusive employee community and workspace, confronting racism and biases for fairness and equity, while advancing reconciliation and accessibility.

The City promotes work life balance for its employees and offers flexible work arrangements, such as work from home and compressed work weeks, subject to applicable administrative directives.

An Eligibility List may be established from this competition – the duration of the eligibility list may be up to 12 months. The eligibility list may be used to fill future permanent full-time, permanent part-time, temporary full-time, temporary part-time, term or casual vacancies within the same department and classification based on the organizational needs by going to the next highest ranked candidate until the eligibility list expires.

This position is covered by a collective agreement between the City of Whitehorse and the Public Service Alliance of Canada/Yukon Employees Union.

The City wishes to thank all applicants for their interest but only those candidates selected to advance in the recruitment will be contacted. Note that only those candidates eligible to legally work in Canada will be considered.

Coordinator, Project (Property Management)
Job Code: 334
Department: Property Manager
Job Summary:
The incumbent supports the department’s project management and energy management activities, including assisting the Engineering Project Officers (verticals) with coordinating project management activities.

Duties & Responsibilities:

Complete assigned project start-up activities, such as, but not limited to, funding
applications, meeting coordination, primary and secondary locates, surveys and site preparation.
Coordinate the identification of easements and assists with negotiating Easement Agreements and land acquisitions with property owners.
Liaise with utility contractors for upgrades to power, telephone, cell service and fiber optics data infrastructure, as part of the City’s infrastructure renewal or during utility upgrades to existing infrastructure.
Coordinate the design and construction of in-house capital infrastructure projects and/or supports consultant-controlled projects. This includes reviewing reports and designs for compliance with building codes and sound engineering principles and ensuring project completion to City standards.
Participate in the collection and analysis of technical data and undertakes studies and research for project reporting.
Prepares and evaluates tenders, quotations, proposal calls and reports and awards or recommends awards in accordance with the City’s Purchasing Policy.
Complete assigned project activities such as but not limited to, monitoring supplier quality management, adherence to safety standards, coordinating progress reviews, updating the City’s asset management systems, relating to infrastructure projects.
Complete assigned project close out activates, such as but not limited to compliance review, clean-up operation, maintenance manuals, commissioning, permit close out, occupancy acceptance, insurance transfer, occupant (tenant) move in activities.
Provide technical expertise and information updates to City departments, including but not limited to existing and new capital building systems, equipment, controls and operation coordination, as may be required.
Contribute to the organizational monitoring and reporting of annual energy consumption and greenhouse gas (GHG) emissions.
Prepares and monitors (controls), under the direction of the Manager of Property Management of the building systems/energy projects annual operating and capital budgets.
Follows, so far as is reasonably practicable, established safety procedures and standards
Act as the Engineering Project Officer (Vertical) or Senior Project Building System Technician, as required.
Other related duties as assigned

Job Requirements:
Working Condition:
Hours of work, 5×8 hours shifts. Work environment is mixed, between time spent in an office environment and at construction sites where the incumbent may be exposed to confined spaces, noise, dust, dirt, fumes, odors, grease, oil, traffic, dangerous goods, ladders, roofs, uneven terrain. Infrequent exposure to bodily fluids/wastes can be expected as part of job duties.

Knowledge and Skills:
Fifth class power Engineering Certificate, or equivalent
Valid Yukon Class 5 driver’s license.
Minimum 3 years of related experience in building operation, maintenance and construction, project construction, contract law and construction administration.
6 months on the job training
Knowledge of National and Territorial Building Codes.
Project and people management skills, including decision making/problem solving and interpersonal skills.
Organizational, prioritizing and multitasking skills and ability to work under minimal supervision.
Written and oral communication skills.
Ability to foster and maintain effective relationship among peers and/or stakeholders.
Basic knowledge of boilers and hydronic heating filtration systems.
Basic knowledge of heating, ventilation and air-conditioning (HVAC) systems.
Basic knowledge of direct digital controllers (DOC) and electrical systems.
Incumbent must be able to properly lift heavy (no greater than 23 kg) items on a daily basis.
Other Skills/ knowledge that will require certification within 18 months period include but not limited to: (training from where noted or recognized institute).

Building Controls Systems (i.e EntiliWeb).
Construction Safety Training System
Leadership for Safety Excellence.
Yukon Safety Legislation.
Construction Safety Training System
Workplace Investigation Basics.
Asbestos Awareness
Standard First Aid with CPR level C
WHMS/GHS/TDG
Confined Space Awareness/Entry.
Hazard Assessment and Control.
Fall arrest/ Harness Inspection
Refrigerant Operator Course.
High Voltage Awareness-.
Elevator/ Lifts Operations.
Aerial Work Platform (bucket truck/scissor lifts.
Administrative Control Systems.
Construction Estimating.
Construction Planning and Scheduling.
Contract Law and Construction Documents
Fundamentals of Project Management
An equivalent combination of education, training and experience may be considered.

Examples of Equipment to Operate:
Vehicles including aerial work platform and light City vehicles such as pick-up trucks complete with trailer and load. Tools including common hand and power tools, testing, calibration, recording, custodial. Specialized safetY, equipment including but limited to fall arrest and Confined Space entry. Office equipment including MS Office 365 (Outlook, Word, Excel, Project), GIS, AutoCAD, and ERP (Enterprise Resource Planning) computerized maintenance management system.

Accommodation Requests:
Shortlisted candidates who require accommodation or have accessibility needs during the selection process are encouraged to reach out to the Recruiter and make requests to ensure their full participation. The City of Whitehorse is committed to reviewing requests and making arrangements for reasonable accommodation and accessibility requests. You may email to RECRUITER@whitehorse.ca and careers@whitehorse.ca.

Other Details:
Job seekers are required to create an online profile and submit their application electronically through the City’s online Applicant system via www.whitehorse.ca/careers. Instructions on applications are provided at https://www.whitehorse.ca/our-government/employment/how-to-apply/. If you have any further questions regarding this posting, please contact the recruiter at HR@whitehorse.ca.

To apply for this position, you are required to submit your resume.

Various tests and/or exams may be administered as part of the recruiting process.

At the time this posting closes, candidates must have valid and current licenses/certifications/education that match the position requirements. Candidates who are selected to continue with the recruiting process will be required to provide proof of qualifications during their interview.